Monthly Bookkeeping
Your books updated monthly. Transactions categorized, accounts reconciled, and financial statements prepared so you always know where your business stands.
What This Is
Monthly bookkeeping is the ongoing work of recording your business transactions, categorizing them correctly, and reconciling your accounts against bank and credit card statements. At the end of each month, you get financial statements that show exactly what happened in your business.
This isn’t about logging into QuickBooks once a year before taxes. It’s about maintaining your books consistently so the numbers are always current and always accurate. When you need to know your profit margin, your overhead costs, or your cash position, the answer is there waiting for you.
The Work
The Work
Bank feeds reviewed and transactions categorized to the correct accounts. Credit cards and checking accounts reconciled against official statements. Vendor payments and customer receipts matched to invoices. Balance Sheet and Profit and Loss statement prepared showing the real state of your business.
The Rhythm
The Rhythm
Books are closed shortly after each month ends. Financial statements delivered on a consistent schedule. No backlog building up. No scrambling to reconstruct what happened six months ago. You always have recent, accurate data to work with.
Why This Matters
Most business owners check their bank balance and assume they know how they’re doing. But that number is misleading. It doesn’t account for bills due next week, payroll coming up, or sales tax you collected but haven’t remitted yet. You might see $50,000 in the account and feel comfortable, when the reality is $30,000 of that is already spoken for.
The other common pattern is trying to handle bookkeeping yourself. It works for a while, then things get busy, then a few weeks turn into a few months. By the time you need accurate numbers for a loan application or tax filing, you’re facing a cleanup project that costs more than a full year of monthly bookkeeping would have.
The Bank Balance Trap
The Bank Balance Trap
Your bank account shows cash, not profit. It doesn’t distinguish between money you earned and deposits you haven’t delivered on yet. It doesn’t show the contractor invoices sitting in your inbox or the quarterly tax payment due in two weeks. Running a business on bank balance alone is running it with incomplete information.
The Backlog Problem
The Backlog Problem
Uncategorized transactions pile up. Receipts disappear. Memory fades. What should have been a simple monthly process becomes a forensic accounting project. The cost to clean up messy books is almost always higher than the cost to maintain them properly in the first place.
What Changes
You stop guessing and start knowing. Real profit margins, not estimates. Actual overhead costs, not rough numbers in your head. A clear picture of cash after accounting for everything owed and outstanding. When someone asks how the business is doing, you can give them a factual answer instead of a hopeful one.
Business decisions get better because they’re based on data. You can see whether you can afford a new hire. You notice when a particular expense category is creeping up. You understand which months are consistently strong and which tend to be lean. And when tax season arrives, your books are already closed and ready.
Answers When You Need Them
Answers When You Need Them
What did you spend on subcontractors last quarter? How does this month compare to the same month last year? What’s your gross margin on that service line? With maintained books, these questions have immediate answers. You stop operating on intuition and start managing with information.
Easier Tax Prep
Easier Tax Prep
Your accountant receives clean, reconciled books. They prepare your return without first having to organize a year of chaos. Their fees stay reasonable. If you need financial statements for a loan, an investor, or a potential buyer, everything is ready. No scramble, no delay.
San Diego's Small Business Bookkeeper
The Next Step:
A Short Conversation
A quick call to tell us about your business. We'll listen, answer your questions, and give you a clear price quote.
